Cloud Accounting Brochure NW
Cloud accounting has loads of benefits to your and your business, whether it's time saving or up to date financials at your fingertips. Find out more...
Cloud Accounting Technology
Smart solutions to support your business
Why use cloud accounting?
Creating cloud based finance functions can spur growth in your business. With the right tools you can reduce your data process time, but increase the accuracy of the information your business needs to make decisions.
With agile working here to stay, more businesses are embracing the switch to digital - allowing teams to work collaboratively from any location, and enabling you to run your business on the go.
We work with the market leading software providers, such as Xero, Quickbooks and Sage, helping clients with everything from their migration on to the software, to maximise their strategy.
The benefits are far-reaching...
You can easily work from anywhere without any disruption. Cloud accounting gives you the exact same access and functionality from any location.
Data quality is key for making informed business decisions. Having a clear oversight of real-time information will enable you to properly assess the health of your business.
Rather than trying to explain something over the phone, cloud accounting allows you and your accountant to work on the same data in real-time.
By automating the time-consuming administrative processes, cloud accounting can help to free up your valuable time.
That’s why we tailor our approach to each and every business when setting them up with cloud accounting. A flexible approach is key from the start and will ensure your system meets all of your business needs.
What this looks like in practice:
Identifying what your current system looks like and what your idea would be. Discussing the best options, and what might be added in the future.
Once we have an idea of what might work best for you, we can arrange a demo of the software. This will allow you to see the system in action.
We would then set the system up for you and give you access. This is done to best suit your current needs as well as planning for future plans.
We will train you or your team to use the software using your own live data. These sessions will last for 1–2 hours, covering different sections of the software and how you will use them. We are able to move at your own pace and tweak the system if you find something that isn’t working for you.
Even after your training is complete, we will provide ongoing support when needed. The system allows you to work collaboratively to help you with any issues. For example, we could help you review your VAT return before filing it with HMRC.
As Xero platinum partners and experienced users of specialist accounting apps, we can provide specific training to meet the needs of your business and to ensure you and your team have the skills to fully utilise the benefits of cloud accounting.
Xero Training to get the most from your Xero software.
Dext Training for managing receipts and other documents.
App Training for any add-on apps you need for your business.
HubDoc Training for automating bookkeeping workflow and eliminating data entry.
Migration & Implementation
We can migrate the data from your existing accounting software to Xero and nuture the transition from manual records to cloud accounting packages. The eco-system is packed with apps that can provide benefits to your business and we can carry out research for your specific needs and help implement apps into your processes. Ongoing support and maintenance is essential to ensure apps are being used to their full potential.
Data, System & Process Checks
Cloud accounting software presents information in real time, but this does not necessarily mean the information is correct.
Our Data Health Checks ensure that the data is of a high quality and the software is being used correctly.
Through our Digital Health Checks and Finance Function Reviews we are able to understand your current processes and advise you on improvments to create internal efficiencies and a better user experience, usually with the implementation of apps.
- Data Health Check
- Digital Health Check
- Finance Function Review
Our monthly or quarterly management reports can provide your business with summarised and detailed information for you to make business decisions with accuracy and confidence.
We take on all the finance duties your business needs, from chasing invoices to forecasting, we become your finance function.
We can also attend board meetings and become a part of your senior leadership team.
- Management Reports
- Outsourced Finance Function
- Virtual Finance Director
Cashflow and Credit Control
Managing cashflow and credit control is essential to ensuring there are sufficient funds for business survival.
Cashflow forecasts built on real time data can monitor incomings and outgoings, anticipate cash shortfalls. This means you can plan for specific scenarios such as the impact on cashflow of hiring a new staff member or accessing finance.
Having strong Credit Control ensures that sales are invoiced diligently and payments are received within the payment terms.
Tailoring your cloud software
We can help take your strategy one step further...
We constantly review our use of technology and the way in which our clients use the cloud - even when your business is set up on the cloud, this process never stops.
There is an ecosystem of add on apps which could help to streamline and automate your processes further still. Xero for example has over a thousand apps which integrate with every part of your business.
Frequently asked questions
What is the cloud?
The ‘cloud’ is an internet service providing software. Instead of storing your documents and data on a physical hard drive, you can upload it online. This removes the need to have access to the hard drive your information is kept on.
Is cloud accounting secure?
Yes, it is secure. All of your data is encrypted and access is secured with two step authentication.
Will it save my business money?
Time is money. The less time you or your staff have to spend on admin, the more time you could be investing into something more productive, like winning sales or promoting a new product. Can also help you find areas that can save you money and make more profitable business decisions. In particular, cloud accounting can help you save through the following:
- Improved cashflow by getting your debtors to pay quicker.
- Improved cost efficiencies with suppliers.
- Quicker access to loan funding.
Is it difficult to use or require training?
Early set up guidance and training are key. We will work with you to tailor your system to your business needs, using your live data and phase training off as knowledge/ skills grow.
How much does it cost?
Costs for cloud accounting start from £25 per month.
How can I access my cloud accounting system?
You can access your system from anywhere, on any device that has a browser.
If I decide I don’t want to use the system any more, how do I get my data?
Data can be exported in a format ready to be imported into a new system. Invoice automation systems back up invoices to google drive, one drive or dropbox.